The way in which you use the tool will mirror your way of working. If as a manager you are into having complete control over the work of your team members, you can lay out the board yourself, create lots of tasks and decide who’s going to do what. It’s therefore up to you and your team to set it up in a way that’s useful to you and that facilitates the kind of environment you want to create. It’s worth remembering though, that Trello is only a tool. It’s also fast and easy to answer “Who’s in charge of …?” by just scanning the Trello board. When you see your face literally stamped on a task card, you can’t help but feel responsible for it. In Trello, you can assign “Members” to a card, so it’s immediately clear who’s responsible for moving the task forwards. When cards go unused, they go greyer with their old age. As always, you or your team need to decide how you want to use it and then structure it accordingly. The cards themselves can contain attachments, checklists, due dates etc. The Boards are then arranged into Lists with each List having a number of Cards, which you can choose to order by priority or date added. Trello is organized like a virtual version of the Japanese just-on-time production tradition of Kanban, digitalizing what software developers have been doing for decades with Post-Its. The Content Crew has two Boards–one for production, the other for promotion–and the administrative “Org Crew” has another one. Trello allows you to have different Boards for different projects, to which you can invite different people. Most of the “talking” is done on Slack but the work is organised mainly through Trello. HMO is a purely virtual team, so collaboration tools form the infrastructure of the company. I’m putting together the online version of the Management 3.0 course, so I’ve joined the Management 3.0 Crew. Most of the people who write for this blog are part of the Content Crew, in charge of generating content for both the Happy Melly and Management 3.0 brands. HMO is divided into “Crews”, formed around specific areas of work. This is the “operations team” behind Happy Melly. Last month I joined Happy Melly One (HMO). What I hadn’t realised was the potential this tool has to help a team self-organise. I have been using Trello for a while now, mainly to organise my projects (and my thoughts) and to co-ordinate with other freelancers. Trello has become a very popular project management tool with both collocated and virtual teams. Any reference to HMO is from that time and does not apply to today. Editor’s Note: This blog was written when Management 3.0 was under the umbrella company called Happy Melly One (HMO).
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